Data protection statement according to Article 13 GDPR for Applied Doctoral Studies at European Universities
The "PhD Retreat: Applied Doctoral Studies at European Universities" in November 2023 will be hosted on Zoom and on premises. Frankfurt UAS is committed to protecting your privacy and information security. The following provisions will inform you about the purpose of the processing, legal basis, recipients and storage periods, as well as about your rights and the controller for processing activities concerning your personal data concerning the registration process. This is a translation, only the German version is legally binding.
1. Name and address of the controller for processing
Frankfurt University of Applied Sciences
Legally represented by:
The president of Frankfurt University of Applied Sciences
Prof. Dr. Kai-Oliver Schocke
Nibelungenplatz 1
60318 Frankfurt a. M.
Phone: +49 69 1533-2415
Email: praesident(at)fra-uas.de
2. Contact details of the data protection officer
Frankfurt University of Applied Sciences
Data protection officer
Nibelungenplatz 1
60318 Frankfurt am Main
Phone: +49 69 1533-0
Email: dsb(at)fra-uas.de
Registration for the event: Art. 6, para. 1, letter a GDPR (“consent”).
- Pictures of the event: Art. 6 (1) lit. e): processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. Frankfurt UAS informs the public, journalists and the ministry about this event (according to Hessian act on higher education (2021), Art. 14 para. 5+6). We will file selected pictures to an archive (Art. 89 GDPR).
- In case of pictures portraying persons or small groups, we obtain the consent of the person(s) according to Art. 6 (1) lit. a) (“consent”).
We consider the processing of your personal information necessary for the pursuit of the legitimate interests of Frankfurt UAS or an external organization. You are entitled to the right of objection (Art. 21 GDPR). For details, please refer to section “right to object”.
4. Disclosure to third parties
Your personal information is shared with relevant staff at Frankfurt UAS as required by law or contract.
Concerning pictures: For public relations, Frankfurt UAS will provide pictures of the event to journalists and publish pictures on the website and on Social Media, including Facebook, Instagram, and others. We will fulfill mandatory documentation according to Art. 14 para. 5 of the Hessian Act on higher education (2021), and we will file selected pictures to an archive (Art. 89 GDPR).
5. Transmission of your data to a third country or an international organization
No data will be processed outside the EU.
6. Data retention
We will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
7. Data-Subject Rights
In accordance with the GDPR, we hereby draw your attention to your rights. You have the following rights: Right of access by the data subject (Art. 15 GDPR), right to rectification (Art. 16 GDPR), right to erasure (Art. 17 GDPR), right to restriction of pro-cessing (Art. 18 GDPR), right to data portability (Art. 20 GDPR) and the right to object (Art. 21 GDPR).
a. Right to object
You have the right at any time to object to the processing of your data as per Art. 21 GDPR should you have reasons related to your particular situation. We will cease processing your personal data should you lodge an objection, unless we can demonstrate compelling legitimate reasons for processing to overrule your interests, rights and freedom or unless processing serves a purpose of enforcing, pursuing or defending legal claims.
b. Right to revocation of the declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
8. Right to lodge a complaint with a supervisory authority
You have the right to lodge a complaint with the supervisory data privacy authority (Art. 77 GDPR). The supervisory authority responsible for us is:
Der Hessische Beauftragte für Datenschutz und Informationsfreiheit
(State Commissioner for Data Privacy and Freedom of Information)
Postbox 3163
65021 Wiesbaden
Germany
Email: poststelle(at)datenschutz.hessen.de
Website: www.datenschutz.hessen.de