Information and forms for students and supervising staff

Your supervisor initiates the process through the HR Service Portal. At this stage, details of the planned employment, funding, and your contact email address (usually your student email) are recorded.

Once the application has been approved, you will receive a system email listing the documents you need to submit. The same list can also be found above under “Forms and documents for employment”.

Note: This email will be sent to the email adress provided in step 1.

Log in with your CIT account and select the process ‘SHK Unterlagen hochladen’. Enter the reference number you received by email (format: HRSHKS-...), answer the questions and upload all required documents.

Note: Please submit the required documents at least one week before your start date, so that your employment contract can be prepared in time.

If you encounter any issues with your CIT account or the HR Service Portal, please refer to the contact information at the bottom of this page under “Contact.”

Once your documents are complete, you will receive your contract for signature.

The signed contract must be submitted to the Human Resources Department before the first working day.

You can send the contract by post in advance or hand it in personally.

Postal address:

Frankfurt University of Applied Sciences

Dezernat Personal und Personalentwicklung

Nibelungenplatz 1

60318 Frankfurt am Main

In person:

Hand in the contract on the 9th floor of the City Gate (BCN) building or drop it in the letterbox opposite room 930.

Note: Use the lift on the north side of the building (near the entrance to Café Kostbar).

Agree with your supervisor when and how you will begin your work, including working hours, days, attendance and any other role-specific details.

Please use the timesheet provided to record your working hours and submit it at the end of each month to your contact person in the department.
Your contact person signs and manages your monthly time sheets.

During semester: up to 80 hours per month (important to maintain student status)

During lecture-free periods: up to 160 hours per month possible

Contracted monthly hours must be observed. Overtime or shortfall hours are not permitted and will not be paid.

Salary is paid on the last day of each month by the Hochschulbezügestelle Kassel (Kassel university payroll office).

Payslips are sent by post at the start of your employment and only when your pay rate changes.

As a rule, contracts are issued for at least 10 hours per week and a duration of one year.

If you need an exception, please complete Form 5 – Application for deviation.

If you fall ill on a working day, you will need a medical certificate of incapacity for work (eAU) from the first day of your absence. The eAU is transmitted electronically.

Please inform both your supervisor and the HR department immediately at abwesenheitsmeldung(at)hr.fra-uas.remove-this.de. 

Once you have received an eAU, notify your supervisor and HR of the exact start and end dates of your absence.

Student assistants are entitled to paid annual leave under the Federal Holiday Act (BUrlG). Your entitlement is stated in your contract.

Because SHK work on an hourly basis, holiday is calculated in hours. You can use the Excel file provided to calculate and track your holiday entitlement. Enter your contract data (duration, weekly hours) and the formula will calculate your holiday hours.

Holiday planning and approval takes place in your department. Please always coordinate with your supervisor.

• Social insurance includes health, pension, unemployment and long-term care insurance.
• Student assistants are generally exempt from health, unemployment and long-term care insurance.
• Pension insurance contributions are usually required, but you may apply for exemption (see page 2 of Form 3 – Social security questionnaire).
• Further information on the advantages and disadvantages of exemption from pension insurance can be found on the Minijob-Zentrale website. 

If you have any further questions about social insurance, please contact your health insurance provider.

You may hold several mini-jobs at once if your total monthly income does not exceed €556. If it does, all jobs become subject to full social insurance contributions.

Please declare any additional employment in the Social Security Questionnaire (Form 3).

You must also state which job is your main employment – this determines your tax class:

• Main employment: tax class I–V
• Secondary employment: tax class VI (higher deductions)

As a rule, the job with the higher pay or working hours should be listed as your main employment. 

If you only work at Frankfurt UAS, this automatically counts as your main job.